2016 Charleston Library Conference

These short “pecha kucha-like” sessions will feature 5 PowerPoint presentations of 6 minutes and 40 seconds each. We will have time at the end of the session intended for Q&A for all presenters. Come for a lively, rapid-fire group of talks.

1. We used DDA to help build a new engineering collection; you won't believe what happened next (Aaron Lupton)

Engineering students want up to date, highly technical information delivered to their devices immediately, so a highly specialized eBook collection is vital for any engineering library. But, engineering eBooks are expensive so "just in case" collection building is not an ideal solution, particularly when building a brand new collection. The introduction of new engineering programs at York University meant new challenges and opportunities for the Libraries, namely building a new collection for these new programs. We started with general eBook packages as well as engineering publisher packages then turned to Demand Driven Acquisition (DDA), Short-Term Loan,  and Evidence Based Selection to fill in the gaps in our current licensed eBook collections. Our goal was to build a quality engineering collection while avoiding the purchase of large numbers of "just in case" print or eBook titles. 

This session will describe how York executed its new Engineering DDA, STL, and Evidence Based Selection programs; how successful these tools were in building a quality collection, as well as the Return on Investment (ROI) of the eBooks selected. The presenters will offer recommendations on how these tools are most effectively integrated with other collection building tools. Just as important, this session will include a discussion on the role of DDA in the traditional collection building process, taking into account that not all eBooks are available via this method, and how DDA can be used to augment a librarian's deeper integration into the engineering curriculum. 
 
2. Rolling with PDA & DDA: How Academic Libraries can use Patron Driven and Demand Driven Acquisition Techniques to Build Library Collections with a Minimal Management & Budget (Kerry Falloon) 

Patron Driven and Demand Driven Acquisitions has been utilized for some time in academic libraries but some university libraries are still new to the process. With changes in the last couple of years regarding short-term monograph loans becoming cost-ineffective, the popularity of streaming video PDA, and library budgets increasingly being cut, the conundrum of successfully implementing a PDA program and how to evaluate its effectiveness, is a question many still library's face. In the Fall of 2015, the College of Staten Island Library-CUNY, implemented a small DDA monograph pilot program with YBP/ EBSCO e-books to build its collections in academic areas new to the college. The goal was to offer patrons immediate "on demand" selections in areas that might need additional collection building in depth and breath, but this will take some to accomplish by collection development librarians. The results of this DDA pilot project, as well as the implementation by the Fall of 2016, of a PDA streaming video program with Kanopy, will be discussed. Both pilot projects were completed with a total budget of $5,000 committed to each. With budget cuts of over a hundred thousand in the year proceeding the implementation of these projects, this poster will discuss "small budget and manageable" PDA and DDA programs, which was in direct contrast to a larger scale CUNY DDA project, which the College of Staten Island (CSI) benefitted from in 2014. The shortfalls of the PDA/ DDA pilot projects, lessons learned, and future prospects at CSI’s library considered will also be discussed.              

3. What's On Demand?: Analyzing Demand-Driven Acquisition of eBooks (Paolo Gujilde, Jessica Minihan)

What happens to DDA ebooks after their initial use? Will they be used again? Does it represent the library collection? The landscape of acquisition models in which libraries negotiate are changing with the times to accommodate the reality of budgetary concerns and providing a traditionally balanced library collection. Academic libraries like ours, Zach S. Henderson Library (Georgia Southern University), which employs demand-driven acquisition must find an equilibrium between needs and wants. The "needs" of funding and the "wants" of having it all just in case. Henderson Library implemented subject-specific DDA electronic books program in 2011 to support online education programs and to supplement the traditional automatic approval plan. Then, in 2015, the Library fully expanded the DDA program to all subject areas as well as print format. These changes marked the move from the traditional automatic approval plan to DDA plan. 

In this presentation, we will trace the Library's DDA ebook usage statistics and generate trends that reveal effectiveness, or lack thereof, of the DDA program specifically as it pertains to electronic books. Attendees of this session will leave with better understanding of issues of collection development and acquisitions as it relates to DDA.  

4. Post-Acquisition Management and the Issue of Inaccessibility (Beth Caruso) 

Though advocates are calling for publishers to develop born-accessible eBooks to comply with ADA and DAISY standards and the EPUB 3.0 measures now backed by the Society for Disability Studies, the realistic timespan for this achievement to become standard practice is far from ideal. To equitably serve users who are differently able, stronger technology and a mindset toward accessibility must become the standard in electronic collections. Librarians are expected to have a strong working knowledge of the library's collections but receive little training in best practices for assisting patrons who are differently able. We cannot wait for the eBook landscape to change on its own, as responses to inaccessibility have largely been that the technology simply was not applied to the desired text. In the meantime, we must recognize  how to develop usable collections for all and how to respond to those whose access has been limited.This research is the product of both current research and earlier findings of the User Experience Research Team from the Mellon-funded Charlotte Initiative project. Though a quick overview of the team's findings thus far will be provided, this session will focus on the accessible eBook landscape and provide librarians with tools to better assist users working independently in discovery systems as they interact with the library's current acquisitions. Additionally, librarians will acquire techniques for responding to users who cannot use the texts they wish and understand how such a mindset can help us develop stronger collections of use to all. 

5.  Open Access, open access, how does your catalog grow? With selection, access, and usage all in a virtual row (David Schuster, Susan Martin)

Much of the Open Access focus and discussion has been on journals (think Glossa). But, the open access monograph has come fully into its own. University and scholarly publishers are providing high quality books, often in areas that rely on long-form scholarship. However, open access monographs present a challenge to libraries of all sizes. How do they fit into the traditional models of selection, acquisition, cataloging, and tracking usage?  

This session will present the open access monograph workflow from selection to usage assessment used at the Texas Woman's University Libraries.  Attendees will learn how a small university library implemented and normalized the workflow for the selection, processing, and usage assessment of open access monographs.

Library patrons make use of many forms of content: journals, ebooks, videos, audio tracks, archival documents, musical scores, etc. Each of these content types is amenable to PDA and the technology certainly exists to deliver each of these content types in PDA. So what stands in the way? We consider the prospects for a future-state of PDA that is multimedia, universal in its publisher/provider inclusion and delivered in an "e-commerce," if you will, environment where the content providers and the library can engage in negotiated agreement on item subscription charges and the trigger to purchase, rather than these being set by the aggregator.

In this panel we will explore three trends propelling us toward this future state and three trends hindering this future state, and will solicit feedback from participants as to other trends we may have missed.

Propelling:
1. Continually tightening library budgets
2. Gradual emergence of affordable, patron-driven models like ReadCube
3. Decreasing demonstrable value of "commodity collections," especially in print and especially in research libraries, moving us towards digitization of rare and unique collections for consumption on demand

Hindering:
1. The emergence of a standard for a platform
2. Flexible terms on triggers and prices
3. Strong cultur of "institutional ownership" and collection building in libraries

This presentation will explore the process of developing a unique Patron Driven Acquisition Program for PRINT music scores and monographs from concept to reality at an American Association of Research Libraries institution. Areas to be discussed include collection development considerations, information technology infrastructure needs, acquisitions workflows, and plan evaluation. The presentation will examine how partnering with a vendor to implement an innovative collection development plan can support the needs of the library users and the goals of library collection development officers and increase access to music scores and monographs in a fiscally responsible way. Presentation attendees can expect to learn about the opportunities and challenges that the library and vendor faced in implementing the plan, outcomes and evaluation, and steps for the future.

The University of Kansas (KU) Libraries began a demand-driven acquisition program for e-books in late 2011, which included short-term loans (STLs). At that time, STLs cost 5-10% of a book's list price, with libraries paying no more than 130% when actually purchasing an e-book. The literature from the early years praises the new purchasing model as cost effective, often saving libraries thousands of dollars annually. However, in 2014, the cost of STLs began to increase, with a handful of publishers charging as high as 30-35% per loan. In FY14, the KU Libraries saw a sudden 122% increase in the cost of their STL expenditures and a 277% increase in the overall cost of their e-book purchases. Alarmed by this sudden increase, KU librarians began looking for solutions to save money, including lowering the number of loans from three to two before triggering a purchase. Unfortunately, STL costs at KU continued to rise the following year by 32%. STLs were no longer working as a cost-saving measure, and publisher pricing for STLs has continued to rise, some to as much as 40-50% of the cost of a book.

In this session, KU librarians will discuss the analysis of trends and practices they reviewed and changes made over the past five years in order to reclaim e-DDA as a cost effective model. Participants will have an opportunity to discuss challenges and share different approaches to sustaining costs regarding e-DDA models at their local institutions.

This session was co-authored by Lea Currie, Head of Content Development, University of Kansas Libraries, who was unable to attend the conference.

Demand Driven Acquisitions (DDA) programs have become an integral part of academic libraries' collecting strategies. While DDA programs provide an effective way to build a just in time collection, it can be difficult to anticipate how many titles will be triggered for purchase and what the financial impact will be. This presentation will describe a project to build a predictive model to flag DDA titles that are likely to be triggered for purchase within the first year of being added to the catalog. By implementing a predictive model, collections and acquisitions departments can better plan the yearly DDA budget. In addition, titles with a high probability of being triggered for purchase can be purchased if they become ineligible for DDA. We will discuss how we combined text analytics and structured data as inputs to the model using a combination of SAS and Python. In addition to the benefits of implementing a predictive model, we will also discuss the drawbacks and limitations involved.