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Thursday, November 3 • 3:35pm - 4:15pm
Project Management Office to the Rescue: Aligning Workforce and Resources with Library Vision and Delivering Results

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Many libraries today are inundated with increasing number of tasks, projects, and initiatives through which they hope to achieve their mission and strategic vision only to find themselves losing focus and drowning in the volume of work. Hesburgh Libraries at the University of Notre Dame struggled with absorbing an exponentially growing number of projects and aligning them with institutional strategic initiatives and goals. The increasing number of projects and the relatively stable size of the workforce significantly impacted the institution's ability to complete projects in a timely fashion and within the budgetary allocation.

In October 2015, the Project Management Office (PMO) was formed. Four dedicated employees were reassigned from their previous responsibilities to manage PMO portfolios and help the Libraries lead and complete projects, as well as assist with prioritization of continuously incoming project requests. PMO's objectives include coordination of projects in the areas of IT, Technical Services and fostering of selected library strategic initiatives. Since PMO's formation, the Libraries have seen meaningful transformation in stewardship of resources and increase in accountability for delivering results.

This presentation will describe the idea behind PMO formation; our internal process for vetting and prioritizing project requests; approaches and tools we use to organize, manage, and document approved projects; and our goals for the future as PMO continues to mature and develop.

Speakers
avatar for Anastasia (Nastia)  Guimaraes

Anastasia (Nastia) Guimaraes

Project Management Librarian, University of Notre Dame
A former unit head in Technical Services, since October, 2015, Nastia has been working as a Project Management Librarian in a newly formed Project Management Office at Hesburgh Libraries, University of Notre Dame. Prior to moving into her new role, Nastia spent over a decade supervising... Read More →
avatar for Zheng (John) Wang

Zheng (John) Wang

Associate University Librarian, University of Notre Dame
Zheng (John) Wang is Associate University Librarian for Digital Access, Resources, and Information Technology at the University of Notre Dame. He provides leadership and guidance and manages vision and strategies in the development and optimization of library systems and applications... Read More →



Thursday November 3, 2016 3:35pm - 4:15pm
Laurens Room, Francis Marion Hotel 387 King Street, Charleston, SC 29403