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Thursday, November 3 • 3:35pm - 4:15pm
Project Management Office to the Rescue: Aligning Workforce and Resources with Library Vision and Delivering Results

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Many libraries today are inundated with increasing number of tasks, projects, and initiatives through which they hope to achieve their mission and strategic vision only to find themselves losing focus and drowning in the volume of work. Hesburgh Libraries at the University of Notre Dame struggled with absorbing an exponentially growing number of projects and aligning them with institutional strategic initiatives and goals. The increasing number of projects and the relatively stable size of the workforce significantly impacted the institution's ability to complete projects in a timely fashion and within the budgetary allocation.

In October 2015, the Project Management Office (PMO) was formed. Four dedicated employees were reassigned from their previous responsibilities to manage PMO portfolios and help the Libraries lead and complete projects, as well as assist with prioritization of continuously incoming project requests. PMO's objectives include coordination of projects in the areas of IT, Technical Services and fostering of selected library strategic initiatives. Since PMO's formation, the Libraries have seen meaningful transformation in stewardship of resources and increase in accountability for delivering results.

This presentation will describe the idea behind PMO formation; our internal process for vetting and prioritizing project requests; approaches and tools we use to organize, manage, and document approved projects; and our goals for the future as PMO continues to mature and develop.

Speakers
avatar for Anastasia (Nastia)  Guimaraes

Anastasia (Nastia) Guimaraes

Project Management Librarian, University of Notre Dame
A former unit head in Technical Services, over the last year Nastia has been working as a Project Management Librarian in a newly formed PMO at Hesburgh Libraries, University of Notre Dame. Some of her responsibilities include managing scheduling, coordinating work of project teams, sharing communication, creating documentation, and being a cheerleader. | | A native speaker of Russian, Nastia holds a BA in English and Spanish from Moscow... Read More →
avatar for Zheng (John) Wang

Zheng (John) Wang

Associate University Librarian, Digital Access, Resources and Information Technology, University of Notre Dame
John oversees three programs, Information Technology and Discovery Services, Resource Acquisitions and Delivery Services, and Digital Initiatives and Scholarship: | *Provide Leadership and Vision by playing a leading role in library-wide strategic planning, resource management, and assessment and helping to develop and convey a clear and compelling vision; | *Closely align goals, structure, resources and values with those of the University... Read More →



Thursday November 3, 2016 3:35pm - 4:15pm
Laurens Room, Francis Marion Hotel 387 King Street, Charleston, SC 29403